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EAJS News

CfA: 2nd EAJS Publication Workshop 2018

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Tanaka Symposium 2018: Utopia and the Everyday, 14 June 

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CfA: EAJS PhD Workshop 2018

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EAJS President Prof. Andrej Bekeš received a Japan Foundation Award 2017

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News: 16th EAJS Intl Conference will take place in Ghent, Belgium in 2020

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CfP: Global Hierarchies of Value? Museums, artifacts, frames, and flows

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Job Announcement: Instructor of Japanese Language at the University of Colorado Boulder

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Imprint, Disclaimer & Privacy Policy

Responsible for contents

European Association for Japanese Studies (EAJS)
Office of the European Association for Japanese Studies (EAJS)

c/o Freie Universität Berlin
Institute of East Asian Studies
Japanese Studies
Hittorfstr. 18
14195 Berlin, Germany

Phone: +49-30-838-50929
Fax:     +49-30-838-4-50931

Webdesign and Programming

For technical questions please contact the EAJS webmaster.
webdesign and concept: JAPANLAYOUT
title graphic and logo design: WILSDORFF.BIZ | büro für gestaltung

Disclaimer

1. Content
The EAJS reserves the right not to be responsible for the topicality, correctness, completeness or quality of the information provided. Liability claims regarding damage caused by the use of any information provided, including any kind of information which is incomplete or incorrect, will therefore be rejected.
All offers are not-binding and without obligation. Parts of the pages or the complete publication including all offers and information might be extended, changed or partly or completely deleted by the EAJS without separate announcement.

2. Referrals and links
The EAJS is not responsible for any contents linked or referred to from our pages - unless we have full knowledge of illegal contents and would be able to prevent the visitors of our site from viewing those pages. If any damage occurs by the use of information presented there, only the author of the respective pages might be liable, not the one who has linked to these pages. Furthermore the EAJS is not liable for any postings or messages published by users of discussion boards, guestbooks or mailinglists provided on our page.

3. Copyright
The EAJS intended not to use any copyrighted material for the publication or, if not possible, to indicate the copyright of the respective object.
The copyright for any material created by the EAJS is reserved. Any duplication or use of objects such as images, diagrams, sounds or texts in other electronic or printed publications is not permitted without agreement.

5. Legal validity of this disclaimer
This disclaimer is to be regarded as part of the internet publication which you were referred from. If sections or individual terms of this statement are not legal or correct, the content or validity of the other parts remain uninfluenced by this fact.

 

Privacy Policy

I. Name and address of the person responsible

The party responsible in terms of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

European Association for Japanese Studies e.V.
c/o Freie Universität Berlin

Institute of East Asian Studies
Japanese Studies

Hittorfstr. 18
14195 Berlin, Germany

Tel.:
+49-30-838 50929
E-Mail: office@eajs.eu

Website: www.eajs.eu

II. Name and address of the data protection officer

Prof. Dr. Verena Blechinger-Talcott
European Association for Japanese Studies e.V.
c/o Freie Universität Berlin

Institute of East Asian Studies
Japanese Studies

Hittorfstr. 18
14195 Berlin, Germany

Tel.:
+49-30-838 50929
E-Mail: office@eajs.eu

Website: www.eajs.eu

III. General information on data processing

1. Scope of the processing of personal data

The EAJS (henceforth ‘data controller’ or ‘controller’) only processes personal data of our users (henceforth referred to also as ‘data subjects’) if this is necessary to provide a functional website as well as our contents and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases where prior consent cannot be obtained for practical reasons and where processing of the data is permitted by law.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data required for the performance of a contract to which the data subject is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out measures prior to entering a contract.

Insofar as the processing of personal data is required for compliance with a legal obligation to which the data controller is subject, Article 6(1)(c) GDPR serves as the legal basis.

In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis

If processing is necessary to safeguard a legitimate interest pursued by the controller or by a third party and if the interests, fundamental rights and freedoms of the person concerned do not outweigh the first-mentioned interest, Article 6(1)(f) GDPR serves as the legal basis for processing.

3. Data erasure and storage period

The personal data of the data subject will be deleted or made unavailable as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be made unavailable or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract. 

IV. Provision of the website and creation of log files

1. Description and scope of data processing

Every time you visit our website, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

(1)  Information about the browser type and version used;
(2)  The user's operating system;
(3)  The Internet service provider of the user;
(4)  The IP address of the user;
(5)  Date and time of access.

The data is also stored in the log files of our system. Not affected by this are the IP addresses of the user or other data that enable the assignment of the data to a user. This data is not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for temporary storage of data is Article 6(1)(f) GDPR.

3. Purpose of data processing

Our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR also lies in these purposes.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

5. Possibility of objection and erasure

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

V. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic character string that enables a unique identification of the browser when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

(1)   Session ID
(2)   Log-in information

b) Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6 (1)(f) GDPR.

c) Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change.

We need cookies for the following applications:

(1)   Session ID
(2)   Log-in information

The user data collected by technically necessary cookies are not used to create user profiles.

For these purposes, our legitimate interest also lies in the processing of personal data in accordance with Article 6(1)(f) GDPR.

e) Duration of storage, possibility of objection and erasure

Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be erased at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to the full extent.

VI. Members mailing list

1. Description and scope of data processing

The free mailing list serves for exchange between members. Information sent to the mailing list in the form of an e-mail is distributed to all members of this list.

When subscribing to the mailing list, the following data is collected:

(1)  E-mail address (compulsory)
(2)  Name (optional)

The technical service provider as infrastructure provider may collect additional data to which we have no access. If you require information, please contact the Association for the Promotion of a German Research Network (Verein zur Förderung eines Deutschen Forschungsnetzes e.V., DFN):

DFN Office Berlin
Alexanderplatz 1
10178 Berlin, Germany
Phone: +49 30 88 42 99-0
Fax: +49 30 88 42 99 -370
E-Mail: DFN-Verein(at)dfn.de

Your consent for the processing of your data is obtained during the registration process.

In connection with data processing for sending e-mails via the mailing list, no data will be passed on to third parties. The data will only be used for sending e-mails to the members of the mailing list.

2. Legal basis for data processing

The legal basis for the processing of the data after registration for the mailing list by the user is Article 6(1)(a) GDPR.

3. Purpose of data processing

The purpose of collecting the user's e-mail address is to send e-mails sent via the mailing list.

The collection of other personal data as part of the registration process serves to prevent misuse of the services or the e-mail address used.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The user's e-mail address will therefore be stored for as long as the subscription to the mailing list is active. The other personal data collected during the registration process will generally be deleted after a period of seven days.

5. Possibility of objection and erasure

The subscription to the mailing list can be cancelled by the user concerned at any time. For this purpose, every e-mail sent via the mailing list contains a respective link to the website on which it is possible to unsubscribe from the mailing list.

VII. User account

1. Description and scope of the processing of data

On our website, we offer users the opportunity to register in an intranet area by entering personal data. For this the data are used, which the member transmitted with the application for the membership. The data will not be passed on to third parties. The transmitted data can be seen on the application form.

At the time of registration in the intranet area, the following data is also stored:

(1) The user’s IP address

As part of the application process (registration for membership), the user's consent to the processing of this data is obtained.

2. Legal basis for data processing

The legal basis for the processing of the data is the applicant’s consent when applying for membership.

3. Purpose of data processing

A registration of the user is necessary for the provision of certain contents and services on our website, such as access to the association journal (EAJS Bulletin) as an electronic file.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary for achieving the purpose for which they were collected.

5. Possibility of objection and erasure

As a user you have the possibility to cancel the registration at any time. You may change the data stored about you at any time. If you wish to make use of this right, please contact the EAJS office:

Office of the European Association for Japanese Studies (EAJS)
c/o Freie Universität Berlin

Institute of East Asian Studies
Japanese Studies

Hittorfstr. 18
14195 Berlin, Germany

Phone: +49-30-838 50929
Fax:      +49-30-838450931

E-Mail: office(at)eajs.eu

VIII. Contact form and e-mail contact

1. Description and scope of the processing of data

There is a contact form on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask will be transmitted to us and stored. This data is:

(1)  Name
(2)  Organization (optional)
(3)  E-mail addres
(4)  Comment / Request
(5)  IP address
(6)  Date and time

We assume your consent for the processing of the data when sending a comment or request via the contact form on our website.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of data is Article 6(1)(a) GDPR if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Article 6(1)(f) GDPR. If the e-mail contact aims at the conclusion of a contract, then additional legal basis for the processing is Article 6(1)(b) GDPR.

3. Purpose of data processing

The processing of the personal data from the input mask serves us only for the purpose of establishing contact. In the event you contact us by e-mail, this also constitutes a necessary and legitimate reason for the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those that were sent by e-mail, this is the case when the respective conversation with the user is finished. The conversation is finished when the situation indicates that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Possibility of objection and erasure

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In this case, the conversation cannot be continued.

If you wish to make use of this right, please contact the EAJS office:

Office of the European Association for Japanese Studies (EAJS)
c/o Freie Universität Berlin

Institute of East Asian Studies
Japanese Studies

Hittorfstr. 18
14195 Berlin, Germany

Phone: +49-30-838 50929
Fax:      +49-30-838450931

E-Mail: office@eajs.eu

Any personal data stored in the course of making contact will be erased in this case.

IX. Rights of the data subject

If your personal data are processed, you are affected by the provisions of the DSGVO and you have the following rights vis-à-vis the data controller:

1. Right of access

You can ask the controller to confirm whether personal data concerning you will be processed by us.

If such processing has taken place, you can request the following information from the controller:

(1)  the purposes for which the personal data are processed;
(2)  the categories of personal data being processed;
(3)  the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;
(4)  the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
(5)  the existence of a right to rectification or deletion of personal data concerning you, a right to limitation of processing by the person responsible or a right to object to such processing;
(6)  the existence of a right of appeal to a supervisory authority;
(7)  any available information on the origin of the data if the personal data are not collected from the data subject;
(8)  the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate guarantees in accordance with Article 46 GDPR in connection with the transmission.

2. Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller if the personal data processed concerning you are incorrect or incomplete. The controller shall make the correction without undue delay.

3. Right to restriction of processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

(1)   if you contest the accuracy of the personal data concerning you for a period that enables the data controller to verify the accuracy of the personal data;
(2)  the processing is unlawful and you oppose the erasure of the personal data and request restriction of their use instead;
(3)  the data controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims, or
(4)  if you have objected to the data processing pursuant to Article 21(1) GDPR and the verification whether the legitimate grounds of the controller override those of the data subject are pending.

If the processing of personal data concerning you has been restricted, with the exception of storage, such data may only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protecting the rights of another natural or legal person or for reasons of an important public interest of the European Union or of a Member State.

If the restriction of processing has been carried out according to the above conditions, you will be informed by the data controller before the restriction of processing is lifted.

4. Right to erasure

a) Obligation of erasure

You may request from the data controller the erasure of personal data concerning him or her without undue delay and the controller has the obligation to erase personal data without undue delay where one of the following grounds applies:

(1)  the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
(2)  you withdraw consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2) GDPR, and where there is no other legal ground for the processing;
(3)  you object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR;
(4)  the personal data have been unlawfully processed;
(5)  the personal data have to be erased for compliance with a legal obligation in European Union or Member State law to which the controller is subject;
(6)  the personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

b) Information to third parties

Where the controller has made the personal data public and is obliged pursuant to Article 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exemptions

(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by European Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3) GDPR.
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
(5) for the establishment, exercise or defence of legal claims.

5. Right to Information

If you have exercised your right to have the data controller correct, erase or limit the processing, he/she is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or erasure of the data or restriction on processing, unless this proves impossible or involves a disproportionate effort.

You have the right vis-à-vis the data controller to be informed about these recipients.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

(1) the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) GDPR or on a contract pursuant to point (b) of Article 6(1) GDPR; and
(2) the processing is carried out by automated means.

In exercising your right to data portability, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible. The freedoms and rights of others must not be affected by this.

The right to data portability does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.

The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw consent to the processing of data

You have the right to withdraw your consent at any time. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

(1) is necessary for entering into, or performance of, a contract between you and a data controller;
(2) is authorised by European Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests; or
(3) is based on your explicit consent.

These decisions may not be based on special categories of personal data referred to in Article 9(1), unless point (a) or (g) of Article 9(2) GDPR applies and suitable measures to safeguard the data subject's rights and freedoms and legitimate interests are in place.

In the cases referred to in points (1) and (3), the data controller will implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you are of the opinion that the processing of personal data relating to you infringes the EU General Data Protection Regulation.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.